Date: 18-06-2025
Venue: Tatvam Hill View Resort, Doddaballapur
The Eighth Annual General Body Meeting of KVS REEDAC was attended by 19 members of the total membership of 28.
The programme started with an Invocation song by Smt. Neerajakshi who also compered the programme. This was followed by the welcome speech by the Secretary, Mrs. Sreedevi Warrier.
Subsequently the agenda points were taken up.
- Minutes of the Previous AGM- Matters Arising
The Secretary informed that the minutes of the AGM 2023-24 was circulated to all the members by email. The matters discussed in the meeting has been taken up and the same has been included in the report 2024-25. The minutes were passed by Shri Eshwarappa and approved by Smt. Sudha MS.
- Presentation of the Annual Report
The Annual Report was presented by the Secretary Smt. Sreedevi Warrier. The report was approved by the members as proposed by Ms. Mary Samuel and seconded by Mrs. Neerajakshi.
- Presentation of the Audited Accounts 2024-25 and Budget Proposal 2025-26
The audited accounts for 2023-24 and the budget proposal for the year 2025-26 was presented by Mrs.Amrithavalli R, Treasurer. The receipts & payments a/c &balance sheet were distributed to all the members for clarification. It was suggested that scanner could be bought from the bank for easy payment.
Accounts and the Budget was approved by the members as proposed by Ms. R. Jyothi and seconded by R. Nagarajan.
- Appointment of Auditors.
It was approved by all the members that Mr. R Nagarajan to be appointed as the internal auditor for the year 2025-26 and Ms. N.C Ramya (membership No-216013) FCA Chartered Accountant Partner of V. Krishnan and Associates No.32/7 Flat1C, Nandini Crest Apartment, 5th Cross, Nandi view Layout, Dinnur Main Road, R T Nagar, Bangalore-560032 to be appointed as the External Auditor for 2025-26.
It was also decided that in the next EC meeting Ms. Remya will be invited as a special invitee.
- Address by the Director
i)Mrs. Anu Thomas, Director informed about the workshop taken up at Gopala National School. She also said that the common session was taken up as a panel discussion, which was followed by break-out sessions for English, Mathematics, Science and Social Science.
ii)St. Francis School Electronics City has also expressed their desire in taking up workshops with REEDAC. Information from them is awaited.
iii)Treasurer informed that the two organisations Stepping Stone and Mathruseva catering to special children would like to become members and also take the services of REEDAC. As per the byelaws an institution can become members by paying Rs.10000/, since these organisations deal with special children a concessional rate of Rs. 5000/ could be offered. They may also be provided the services at a discounted rate. This was approved by all.
iv)It was informed to all that website maintenance is withdrawn from Mr. Shankar Josula and has been handed over to Mr. Ashok Sengupta PGT Computer Science (Retd.)
v)Mrs Anu Thomas informed all the members regarding the various assignments taken up by REEDAC
- Training Offline
- Training Online
- Content Writing
- Video shoot of the content
- Mentoring
- Academic Audit
- Webinar
- Uploading on the Website
- Website
Mr. Ashok Sengupta said that he was happy to take up the responsibility of maintaining the website and has started the work. He informed that the name of the domain has been changed to kvsreedac.org. He said that the static pages will not be changed and all the activities taken up by REEDAC can be included as posts.
A coordinator may be appointed to record the activities taken up during the workshops and the same could be uploaded. He suggested that by the end of the year 50 videos must be put on you tube channels including podcasts. The time limit should be 20-30 minutes. He said that we must get copyright for the logo and the channel.
- Webinar
It was decided to continue the webinar on the 2nd and fourth Wednesdays of every month from July onwards. Mr. Eshwarappa to take up the responsibility.
- Decisions Taken in EC Meetings for approval in AGM.
The following decisions taken in the meeting to be passed and approved in AGM.
i) Enrolment of members outside KVS
It was decided that only retired KVS employees either voluntary or on superannuation can be members of REEDAC for all administrative purposes. As and when required resource persons from outside KV can be appointed for training purposes. It was decided that from the honorarium paid to the RPs 20% should be paid to the academy.
It was also decided that any KVS retired employee from other states could also be members if they are not the members of any KVS Academic organisations in their respective states.
ii) KVS organisations-association / academy
Association and Academy are two separate registered organisations. One need not be a member of the association to be the member of the academy or vice versa. The membership fee is different for both. If one desires to be a member of both, it is permitted, provided the fee as required for both the organisations is paid by the individual.
iii) Subscription
The subscription amount for the year 25-26 is Rs. 1000/. It was also decided that if a member does not pay for a year, arrears need not be collected when the member decided to join the academy again.
iv} Visit to schools
It was also decided that visibility is needed hence members should go in small groups to different schools and apprise the management of the necessity of training for the teachers by REEDAC even though they have attended CBSE training programmes and that PROs are not required.
- EC Members
It was decided that if EC members do not attend the meeting at least three meetings in a tenure they would cease to be members.
- Tally Format-
It was decided to increase the External Auditor’s fee from Rs. 4000 to Rs.6000/, which also includes the fee to do the auditing in tally format from 1st April 2025.
- Remuneration for Resource Persons-
The remuneration of the Resource Persons to be increased from Rs.3500/to Rs 4000. From 1st April 2025.This is also subject to payment from the schools for the workshops.
- Remuneration for office bearers
It was agreed by all the members that the remuneration for the Director, Secretary, Treasurer and Training Co-ordinator to be increased from Rs.300 to Rs.500 for every workshop undertaken from 1st April 2025.
- Change of SIB branch from Marathahalli to Kamanahalli branch.
Treasurer informed that payments were delayed due to certain constraints in the operation of accounts for which bank had to be visited 2-3 times. It was suggested in the EC meeting that the account could be shifted to a SIB branch which is centrally located for easy accessibility of the EC members, hence it was proposed to shift the branch from Marathahalli to Kamanahalli branch. The branch will be contacted to complete the formalities.
All the above resolutions were passed and approved by all the members.
- ELECTION OF THE OFFICE BEARERS
The resolution was unanimously passed to continue the same office bearers for one more term, from 2025-27 except for three members who did not attend the EC meetings and AGM. Election for the members was conducted by voice vote.
LIST OF OFFICE BEARERS
SNo | POST | NAME | PROPOSED | SECONDED | REMARKS |
1. | Director | Mrs.AnuThomas | All members | Passed by all | |
2. | Deputy Director | Shri.KL Nagaraju | All members | Passed by all | |
3. | Secretary | Mrs. Sreedevi Warrier | All members | Passed by all | |
4. | Joint Secretary | Shri.Eshwarappa G | All members | Passed by all | |
5. | Treasurer | Mrs. Amrithavalli R | All members | Passed by all | |
6 | Member1 | Mrs.Neerajakshi | All members | Passed by all | |
Member2 | Mr. Nagarajan | Mrs. Parimala | Mrs. Revathy Iyer | ||
Member3 | Mrs. M.Kamala Devi | Mr. Nagarajan | Mrs. MS Sudha | ||
Member4 | Mrs. Jyothi | Mrs. Niranjini | Mrs. Kamakshi S | ||
7. | Senior Advisor 1 | Shri. K U M Rao | Permanent Member | All members | |
Senior Advisor 2 | Shri.M Mahadevan | Permanent Member | All members |
- Concluding Address
Sch Shri. K L Nagaraju congratulated all the members for coming together to conduct AGM outside Bangalore. Ha also congratulated all the EC members and urged them to work so that the services of REEDAC can be taken to many schools. He suggested that KVS conducts CPD for all the teachers. REEDAC can take up the project. Mrs. Hema to be contacted. The schools under PM Shri Fund conducts workshops in schools. REEDAC can take up these training programmes. Corporate organisations can also be contacted for training the employees in communicative English.
11. Vote of Thanks
Shri. G Eshwarappa Joint Secretary thanked all the members for attending the AGM and making it a success